Employee monitoring with the business world constantly changing, companies need to keep up to be able to survive.
New ideas, new technologies, new customer demands – all these novelties force companies to optimize their business processes to be able to maintain their competitive edge on the market.
However, none of that makes any difference if the company isn’t able to operate effectively. Hence, many have started introducing employee monitoring software to support this effort.
Let’s break down the pros of implementing such tools.
Table of Contents
Increased Productivity
More often than not employees aren’t even aware of how much of their professional time they waste on unrelated mundane activities.
Drinking that first coffee, going through the emails or task reviews, consulting with a colleague about a business move made recently – all of these activities take away minutes and even hours from the working day. And while no one expects people to work eight hours straight without a break, companies are still paying the staff for a certain amount of working hours and they expect their money’s worth.
Hence, the introduction of employee productivity monitoring software.
Generally speaking, what companies expect to gain from such tools are insights into the working habits of their team members that point to their time and project management skills, communication patterns, resource management abilities, etc.
This, in turn, allows supervisors to pinpoint specific areas prime for improvement in terms of even workload allocation, improved team dynamics, free flow of communication, better resource and tool usage, etc.
Once the bleeding points are identified, companies can then proceed to build optimization strategies.
Improved Accountability
While it’s reasonable to take breaks during working hours, taking advantage can harm the company in the long run.
This is exactly where automatic time tracking software is necessary for companies that aim towards optimizing their internal processes.
Such software offers precise information about how much time employees spend at work, but it’s more than just a glorified punch card system. It can also tell supervisors how much time is necessary for executing different or related tasks, and thereon pinpoint best performers, more fluid processes, and useful resources.
This allows companies to take those examples and mold future strategies accordingly in order to do business more efficiently.
By the same token, by using PC time tracking software, those performing well below the set expectations have the opportunity to revise their working habits and learn how to work more efficiently.
This is the first step in increasing accountability in the office and allowing employees to take the lead in their career development.
Better Conflict Resolution
Whenever a group of people is working together, conflicts are bound to arise at some point.
Especially when it comes to working remotely, one of the biggest issues is ensuring all employees are working as much as they should and keeping their productivity at the appropriate level.
Employee monitoring software is able to provide such insights to managers who are having doubts their team members may not be working as much as they should and help them resolve the underlying issues.
However, this type of information is not exclusively needed in the remote working environment. In-office teams can also face conflicts when some members find unprofessional behavior of their colleagues unjust.
For instance, a person may run late into the office once or twice – everyone can get stuck in the traffic jam unexpectedly – but when it becomes a regular occurrence without any visible repercussions, it may cause team disbalance. Objective information from employee hour tracking software can provide arguments for why team members are required to change behavior at work no matter if it pertains to the number of hours spent at work or the activities undertaken during that time.
Better Planning
Having precise information about past projects, the efficiency level necessary for them to be completed on time, and the way team members’ working habits influence the speed and quality of the finished project can have an impact on the way the company organizes business processes for future projects as well.
With the help of high-quality employee productivity monitoring software, companies have the ability to manage business changes to their benefit – in a lean, quick, and effortless manner.
Moreover, when multiple projects are underway, it’s particularly important to be able to handle all of them with the same high level of efficiency and quality. That is why it’s important to monitor performance consistently and objectively as well as have access to historical data that can be pulled up at a moment’s notice and utilized for future endeavors.
Accurate Payments
Having a clear overview of the company’s financial situation is necessary for continued growth. In that sense, information from project time tracking and billing software is an essential asset that allows optimal spending control and management.
If your company practices hiring freelancers for big projects or completing particular tasks, then having precise information about their work performance, hours and resource usage will enable providing fair and accurate financial compensation.
Certain tools have the option of limiting the number of billable hours that can be logged in, so as to prevent companies from going over the budget, so resorting to using that option is a common occurrence in the business world.
On the other hand, time tracking and billing software is also frequently used for accurate obtaining of payments from the clients as well. Especially if they are granted access to the monitoring tool data, it keeps them in the loop in terms of project progress, resource spending, and achieving the desired results. That way, an array of misunderstandings is prevented thus enabling better recursive communication with clients.
It also contributes to developing more long-lasting relationships with the clientele – which contributes to company growth.
Conclusion
In modern times, companies are forced to change the way they do business and directly strive for efficiency. Hence the need for employee monitoring software that helps identify issues in workflows, processes, and procedures, and provide guidelines for establishing strategies for improvement.